Add it up before you book
Enter your guest count and what you plan to spend on each piece. You'll get a running total and a cost-per-head number — the figure that tells you if the plan is realistic.
- Free — no signup, no email wall
- Runs in your browser; nothing is sent to us
- Numbers update as you type
How this is calculated
Catering scales with headcount — per-person spend multiplied by your guest count — while the rest are flat line items you set yourself. The total is the sum; cost per head is total divided by guests. Every figure here is your number to edit, not a benchmark we're claiming. The defaults are just a starting point to overwrite.
Per-guest cost is the honest gut-check: it's the fastest way to see whether a bigger guest list is quietly blowing the budget. For a fuller walk-through of trade-offs,how to budget an event covers where the money usually goes, and theevent planner cost guide explains when a coordinator pays for itself.