Price quote template
A clear quote that lists what's included, what it costs, and when it expires — copy it, fill in the brackets, send it.
Updated August 25, 2026PRICE QUOTE
From: [YOUR NAME / BUSINESS NAME] · [EMAIL] · [PHONE] Prepared for: [CLIENT NAME] Quote number: [0001] Date: [DATE] Valid until: [DATE — give it an expiry, e.g. 30 days]
1. What this quote covers. [ONE OR TWO SENTENCES describing the job so there’s no confusion about what’s being priced.]
2. Line items.
| Description | Amount |
|---|---|
| [DELIVERABLE OR SERVICE — be specific] | [$AMOUNT] |
| [DELIVERABLE OR SERVICE] | [$ ] |
| [DELIVERABLE OR SERVICE] | [$ ] |
Subtotal: [$AMOUNT] Tax ([RATE]%): [$AMOUNT — delete if none] Total: [$AMOUNT]
3. What’s included.
- [NUMBER] rounds of revisions
- [SPECIFY — e.g. source files, delivery format, one round of support]
4. What’s not included. [LIST ANYTHING A CLIENT MIGHT ASSUME COMES FREE — extra revisions, rush work, third-party costs like stock or licensing.]
5. Payment terms. [DEPOSIT %] deposit to reserve your start date; remainder due [on delivery / net-15]. Accepted methods: [BANK TRANSFER / CARD].
6. Notes. This is a fixed quote for the scope above. Changes to scope are quoted separately as a written change order before the work begins. Prices may change after the valid-until date.
To accept, reply to this email or sign below:
Accepted by: ______________________ Date: __________
How to use this quote
A quote is a promise about price, so state what it excludes as clearly as what it includes. Quotes that omit exclusions are how you end up doing unpaid work when the client assumes something was covered.
Produce a clean version with the quote generator. If you are still deciding what to charge, how to price your services and the package tier builder come first — quote after you have priced, not instead of. When a client pushes back, handle price objections beats discounting on reflex.
This template is a starting point, not legal advice.