Invoice template
A clean, professional invoice with everything a client needs to pay you fast — copy it, fill in the brackets, send it.
Updated August 25, 2026INVOICE
From: [YOUR NAME / BUSINESS NAME] [YOUR ADDRESS] [YOUR EMAIL] · [YOUR PHONE] [TAX ID / VAT NUMBER — if applicable]
Bill to: [CLIENT NAME / BUSINESS NAME] [CLIENT ADDRESS] [CLIENT EMAIL]
Invoice number: [0001 — use a sequence you won’t repeat] Invoice date: [DATE] Due date: [DATE — e.g. 15 days from invoice date]
1. Line items.
| Description | Qty / Hours | Rate | Amount |
|---|---|---|---|
| [DELIVERABLE OR SERVICE — be specific] | [1] | [$RATE] | [$AMOUNT] |
| [DELIVERABLE OR SERVICE] | [ ] | [$ ] | [$ ] |
| [DELIVERABLE OR SERVICE] | [ ] | [$ ] | [$ ] |
2. Totals.
Subtotal: [$AMOUNT] Discount: [$AMOUNT — delete if none] Tax ([RATE]%): [$AMOUNT — delete if none] Deposit already paid: [-$AMOUNT — delete if none] Total due: [$AMOUNT]
3. Payment terms. Payment is due by [DUE DATE]. Accepted methods: [BANK TRANSFER / CARD / OTHER].
Bank transfer details: Account name: [NAME] Account / IBAN: [NUMBER] Routing / SWIFT: [CODE]
Invoices unpaid [X] days after the due date accrue a late fee of [PERCENT]% per month.
4. Notes. [THANK THE CLIENT, RESTATE THE PROJECT NAME, OR ADD A REFERENCE NUMBER — one line.]
How to use this invoice
Number every invoice and keep the sequence unbroken — it is the first thing an accountant asks for. Set the due date explicitly rather than writing “due on receipt” and hoping; payment terms explains what net 15 and net 30 actually commit each side to.
Build one in a couple of minutes with the invoice generator, work out what a late payment is owed with the late fee calculator, and if it goes unpaid, get late invoices paid has the escalation path.
This template is a starting point, not legal advice.