AI Usage Policy

Effective Date: April 9, 2026
Last Updated: April 9, 2026

This AI Usage Policy ("Policy") governs your use of artificial intelligence-powered features on the Honeycomb platform ("Platform") operated by Mindhyv, LLC ("Company," "we," "us," or "our"). By using any AI feature on the Platform, you ("User," "you," or "your") agree to be bound by this Policy in addition to our Terms of Service.

1. AI Features Available

The Platform provides the following AI-powered features:

1.1 Text Generation

Provider: OpenAI GPT-4o-mini
Capabilities: Generate original text content including product descriptions, social media posts, marketing copy, messages, and other written content.
Monthly Limit: 100,000 tokens per month per account.

1.2 Text Modification

The Platform offers six (6) AI-assisted text modification operations:

Rewrite — Rephrase existing text while preserving meaning
Expand — Elaborate on existing text with additional detail
Shorten — Condense text to a more concise form
Fix Grammar — Correct grammatical and spelling errors
Change Tone — Adjust the tone of text (e.g., formal, casual, professional)
Translate — Translate text between supported languages

1.3 Image Generation

Provider: OpenAI DALL-E 3
Capabilities: Generate original images from text prompts for use in products, listings, social media, and other Platform content.
Monthly Limit: 50 images per month per account.

1.4 AI Docs Application

Document Generation: Create documents (contracts, proposals, letters, and other templates) from AI-assisted prompts.
Document Summarization: Generate summaries of uploaded or existing documents.
Provider: OpenAI GPT-4o-mini

2. Third-Party AI Providers

2.1 OpenAI

All AI features on the Platform are powered by OpenAI's API services. By using AI features, you acknowledge that:

Your prompts and inputs are transmitted to OpenAI's servers for processing.
OpenAI processes data in accordance with its API Data Usage Policy.
As of the effective date of this Policy, OpenAI does not use data submitted via its API to train its models, in accordance with OpenAI's API terms. We cannot guarantee that OpenAI will not change this policy in the future.

2.2 Provider Changes

We reserve the right to change, add, or remove third-party AI providers at any time. If a provider change materially affects how your data is processed, we will provide notice in accordance with our Terms of Service.

3. Data Handling

3.1 Prompts and Inputs

When you use AI features:

Your text prompts, inputs, and any content submitted for AI processing are transmitted to OpenAI via their API.
We do not send your personal account information (name, email, payment details) to OpenAI as part of AI feature requests.
Prompts may include content you provide, such as product descriptions, document text, or other user-generated content.

3.2 Logging and Retention

AI prompts and responses are logged by the Platform for a period of 90 days for the purposes of:
- Abuse prevention and detection
- Debugging and quality improvement
- Compliance with content moderation obligations
- Responding to legal requests
After the 90-day retention period, logs are automatically purged unless required for an ongoing investigation or legal proceeding.
OpenAI may independently retain data in accordance with its own policies (see Section 2.1).

3.3 No Sensitive Data

You should not submit the following types of data as AI prompts or inputs:

Personally identifiable information (PII) of third parties without their consent
Protected health information (PHI) subject to HIPAA
Financial account numbers, Social Security numbers, or government-issued identifiers
Confidential or trade secret information
Data subject to attorney-client privilege

The Company is not responsible for any consequences arising from your submission of sensitive data to AI features.

4. Content Ownership

4.1 User Ownership of AI Output

You retain ownership of AI-generated content that you create using the Platform's AI features, subject to the terms of this Policy and applicable law.
You are granted a non-exclusive, worldwide license to use, reproduce, modify, and distribute AI-generated content created through your account.

4.2 No Accuracy Warranty

AI-generated content is provided "as is" without any warranty of accuracy, completeness, reliability, or fitness for a particular purpose.
AI models may produce content that is inaccurate, misleading, biased, or factually incorrect ("hallucinations").
The Company does not review, verify, or endorse AI-generated content before it is delivered to you.

4.3 User Responsibility to Review

You are solely responsible for reviewing, editing, and verifying all AI-generated content before publishing, selling, distributing, or relying on it in any way.
AI-generated documents (including contracts, proposals, and legal documents created via the AI Docs app) do not constitute legal, financial, medical, or professional advice.
You assume all liability for the use and distribution of AI-generated content from your account.

5. Prohibited Uses

You may not use the Platform's AI features to generate, facilitate, or distribute any of the following:

5.1 Illegal Content

Content that violates any applicable local, national, or international law or regulation
Child sexual abuse material (CSAM) or any content that sexualizes minors
Content that promotes, facilitates, or glorifies illegal activity

5.2 Deceptive Content

Deepfakes or synthetic media that depicts real individuals without their consent
Fraudulent documents, fake credentials, or falsified records
Impersonating real people, organizations, or licensed professionals (including lawyers, doctors, or financial advisors) in a deceptive manner
Coordinated inauthentic behavior, mass spam campaigns, or AI-generated disinformation

5.3 Harmful Content

Instructions for creating malware, cyberweapons, or tools designed to cause harm
Hate speech or content that promotes discrimination based on race, ethnicity, religion, gender, sexual orientation, disability, or national origin
Content designed to harass, threaten, or intimidate individuals
Attempts to circumvent or undermine the Platform's content moderation systems

5.4 Enforcement

Violations of this section may result in immediate suspension or termination of your account, removal of content, referral to law enforcement authorities, and civil or criminal liability. We reserve the right to investigate suspected violations and cooperate with relevant authorities.

6. EU AI Act Compliance

To the extent applicable, the Platform's AI features are designed and operated in compliance with Regulation (EU) 2024/1689 on Artificial Intelligence (the "EU AI Act").

6.1 Transparency Obligations

Where required by the EU AI Act, we will disclose when content has been generated or substantially modified by an AI system.
AI-generated images may include metadata or watermarks indicating their AI origin, where technically feasible.
Users interacting with AI-powered features will be informed that they are interacting with an automated system.

6.2 Risk Classification

The AI features offered on the Platform are classified as limited-risk or minimal-risk under the EU AI Act framework. They are general-purpose content generation tools and are not used for decision-making that significantly affects individuals' legal rights or safety.

6.3 Prohibited High-Risk Applications

The Platform's AI features must not be used for applications that are prohibited or classified as high-risk under the EU AI Act, including but not limited to:

Real-time remote biometric identification of individuals in public spaces
Automated decision-making in law enforcement, judicial, or border control contexts
Social scoring of individuals by public authorities
Manipulation of individuals through subliminal techniques that bypass their free will
Exploitation of vulnerabilities of specific groups (e.g., children, persons with disabilities)

7. Liability

7.1 Disclaimer of Warranties

AI features and all AI-generated outputs are provided "as is" and "as available" without warranties of any kind, whether express or implied, including but not limited to implied warranties of merchantability, fitness for a particular purpose, accuracy, or non-infringement. We do not warrant that AI outputs will be correct, complete, reliable, or free from errors or harmful content.

7.2 Limitation of Liability

To the fullest extent permitted by applicable law, the Company's total liability arising from your use of AI features shall not exceed the greater of: (a) the fees you paid to us in the twelve (12) months preceding the claim, or (b) one hundred U.S. dollars (USD $100). In no event shall the Company be liable for any indirect, incidental, special, consequential, or punitive damages arising from your use of AI features or reliance on AI-generated content.

7.3 User Indemnification

You agree to indemnify, defend, and hold harmless Mindhyv, LLC and its officers, directors, employees, and agents from and against any claims, liabilities, damages, losses, and expenses (including reasonable attorneys' fees) arising out of or in any way connected with: (a) your violation of this Policy; (b) your use of AI features in a manner not authorized by this Policy; (c) AI-generated content you publish or distribute; or (d) your infringement of any third-party rights through your use of AI features.

8. Changes to This Policy

We may update this AI Usage Policy from time to time to reflect changes in our AI features, applicable laws, or industry practices. When we make material changes, we will notify you by posting the updated Policy on this page with a revised "Last Updated" date, and where required by law, we will provide additional notice via email or in-app notification.

Your continued use of AI features after the effective date of any changes constitutes your acceptance of the updated Policy. If you do not agree to the updated terms, you must discontinue your use of AI features.

9. Contact Us

If you have questions about this AI Usage Policy or our AI features, please contact us:

General Support: [email protected]
Legal & Compliance: [email protected]
Mailing Address: Mindhyv, LLC, 2020 Fieldstone Pkwy Ste 900-77, Franklin, TN 37069, USA